UBCevents

Frequently Asked Questions


General Questions

  1. What is UBCevents?
  2. What types of events can be posted?
  3. Who can create events?
  4. How do I create events?
  5. Do I need an account to post items on the events calendar?
  6. What if I don’t have a CWL account?
  7. Can I download events into my personal calendar?
  8. How can I integrate UBCevents into my web site?
  9. What is the program being used for the events calendar?
  10. Who manages UBCevents ?
  11. I have more questions, who do I talk to?

General Questions

1. What is UBCevents?

UBCevents www.events.ubc.ca ) is your campus-wide events calendar, the central hub for students, staff, faculty and the public when it comes to happenings at UBC.

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2. What types of events can be posted?

The events calendar is for the entire UBC community — that means students, staff, faculty, alumni, visitors, those who live on campus and those who just want to experience what UBC has to offer. As such, there aren’t many limitations on the types of events that can be posted; however, they should be either hosted or supported by a UBC organization (student clubs, departments, administration units etc). One important thing to note, though, is that all events posted must follow official UBC policies . If they do not, the managers of UBCevents reserve the right to delete those infringing events.

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3. Who can create events?

Any organization affiliated with UBC! Staff, students, faculty members, community-members can also register their organization on our site and post events. Sound too good to be true? We think you’re worth it!

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4. How do I create events?

Once your organization or group is set-up as an event provider with UBCevents, simply give your event details to the calendar representative for your organization. He or she will log in with a UBC Campus-Wide Login (CWL) into a web-based calendar administration site and post the event for you. Look at question #9 for details on how to get your organization set-up.

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5. Do I need an account to post items on the events calendar?

Yes. If you would like your organization set-up to post events, please e-mail us at info.events@ubc.ca with either your UBC Campus-Wide Login (CWL) login name or of the individuals from your organization who should be enabled to post events on your organization’s behalf.

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6. What if I don’t have a CWL account?

If you work for a UBC organization that wishes to be a part of UBCevents, but don’t have a CWL account, please email info.events@ubc.ca with the following information:

  • Organization name
  • Your name and position within the organization
  • Your contact information (e-mail and phone number)

We will review this information and let you know whether you qualify for a CWL account.

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7. Can I download events into my personal calendar?

Yes. Each event in the calendar can be downloaded as an iCal standard file or imported into an iCal compliant client like Microsoft Outlook. Look for the icon on each event to add it to your personal calendar.

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8. How can I integrate UBCevents into my web site?

Whether you are interested in integrating the entire calendar or just your group’s events into your web site, we can help you out! Please e-mail us at info.events@ubc.ca and we will be happy to discuss the options available (including a simple RSS feed).

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9. What is the program being used for the events calendar?

Bedework, the calendaring software engine behind UBCevents , was originally built by the University of Washington (just down the road from us). The development, enhancement and support of Bedework as an open-source, enterprise calendar system for the benefit of higher education institutions is led by Rensselaer Polytechnic Institute (RPI). Where does the word ‘Bedework’ come from? Well, that’s another story for another time…

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10. Who manages UBCevents ?

UBCevents is a joint venture between UBC Communications and Marketing, Office of the Vice-President Students and UBC Information Technology.

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11. I have more questions, who do I talk to?

Have more questions or want to get set-up as an events provider? Send us an e-mail at info.events@ubc.ca. For emergencies, contact Jamil Rhajiak at jamil.rhajiak@ubc.ca, and he’ll be happy to help-out.

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Submit Your Event to UBCevents

Did you know you can promote your club's, department's or group's events through UBCevents? If you are an UBC-affilated organization, we invite you to register to become an event provider.

Register Your Calendar!

Already registered? Login: CWL Login

Not sure if your organization is already an event provider? See the list of registered event providers.